Yes, you must update the OARS Report by clicking on "Open OSHA 300 Form" and entering the new information.
You need to record such an incident using the OSHA 300 Recordables form if:
- It results in the diagnosis of a blood borne illness, such as HIV, hepatitis B, or hepatitis C;
It meets one or more of the following criteria:
- One day or more away from work.
- Restricted work or transfer to another job.
- Medical treatment beyond first aid.
- Loss of consciousness.
No. EH&S must decide if a case is a privacy concern case, using a list that lists the six types of injuries and illnesses EH&S must consider privacy concern cases. If the case meets any of these criteria, the supervisor must consider it a privacy concern case. This is a complete list of all injury and illnesses considered privacy concern cases.
- An injury or illness to an intimate body part or the reproductive system;
- An injury or illness resulting from a sexual assault;
- Mental illnesses;
- HIV infection, hepatitis, or tuberculosis;
- Needle stick injuries and cuts from sharp objects that are contaminated with another person's blood or other potentially infectious material (OPIM); and
- Other illnesses, if the employee voluntarily requests that his or her name not be entered on the log.
Supervisors should keep all of these types of cases confidential. Supervisors must work with the injured employee to prevent a recurrence.
No, in the previous FAQ, there is a complete list of all injuries and illnesses considered privacy concern cases for reporting purposes.
Yes, if EH&S has a reasonable basis to believe that information describing the privacy concern case may be personally identifiable even though the employee's name has been omitted, EH&S may use discretion in describing the injury or illness. One way is to not use the Employees first name in narrative sections of the OARS Report. Identify this person as "Employee."
Supervisors must enter enough information to identify the cause of the incident and the general severity of the injury or illness, but you do not need to include details of an intimate or private nature. For example, a sexual assault case could be described as "injury from assault," or an injury to a reproductive organ could be described as "lower abdominal injury."
You must fill out an OARS report. Check to see if the injury falls under any conditions that might make it a privacy case. Do not use any patient identifiers anywhere in the OARS report. If is is a workplace violence issue, be sure to contact the Public Safety Office/Safecampus/UWPD.